Executive/Personal Assistant

William Ballard Enterprise, LLC is looking for a direct Executive/Personal Assistant to be part of our team. In this role, the Executive/Personal Assistant will run and manage the details of the business enabling our CEO to work strategically and focused on his key responsibilities.

​The interested candidate must possess exceptional organizational and communication skills. He/she will manage William's personal and professional calendar and schedule so that he is able to be the most productive to his associates and clients.  He/she must also be a highly motivated and goal-orientated individual and eager to be the backbone that makes the company continue to grow and succeed.

What Makes This Different Than Any Other Executive/Personal Assistant Position?

  • All of your communications will be with members or clients that have done business with us in the past, or are interested in doing so because they have heard about our services through our marketing efforts -- lead generation.
  • You must have a passion to work with entrepreneurs, small business people, and sales and marketing professionals, as well as with ministry associates. 

Organizational Objectives and Expectations

  • You will represent our CEO by handling all communications and scheduling with team members, partners, contractors, and others outside the organization.
  •  You will plan, run and complete set projects given by our CEO.
  •  You will manage his calendar to ensure efficient scheduling.
  •  You will handle details for the organization that fall under the responsibility of our CEO
  • You must be a positive, happy, energetic, and honest soul who is a creative thinker, problem-solver, self-motivated, detail-oriented, and not afraid of hard work.
  • You must be professional at all times
  • You must be a person of integrity and maintain high ethical standards
  • You must be able to exercise discretion where needed, at all times

Requirements, Competencies, and Skills

  • Proficient in Microsoft Office – Word, Excel, PowerPoint, etc.
  • Social media management and marketing
  • Excellent verbal, written, and interpersonal skills
  • Ability to execute with attention to detail
  • Execute the utmost discretion and confidentiality – must be trustworthy
  • Ability to multitask and prioritize workload
  • Ability to remain calm under pressure
  • Some sales and marketing
  • Writing and editing
  • Digital marketing  
  • Content Creation
  • PDF Creator/Designer
  • Adobe Premier Pro (Photoshop, etc.)
  • Digital Photography
  • Proficient in QuickBooks (tracking expenses and conducting financial reports)
  • Excellent organizational and time management skills
  • Pro-active problem-solver
  • Motivated and self-disciplined
  • Exhibit strong presentation, analytical, and organizational skills

Note: As you can see above, organization and management skills are a must. 

Primary Areas of Responsibility 

  • Calendar: Must be able to organize our CEO’s calendar around a 90-day strategic plan and weekly objectives, set and confirm all appointments, and schedule all travel. 
  • Communication: Must be able to manage our CEO’s emails and reach inbox zero by 5pm every business day. This means everyone has been responded to within 1 business day -- even if it means a discussion at a later time. There may be extensive communication with partners, affiliates, and even some customers. This must be handled quickly and professionally to ensure we are serving all of our stakeholders in a spirit of excellence. 
  • Administrative Tasks: Must be able to coordinate details for administrative tasks including consulting projects, working with contractors, and so forth.  Manage any business finances not covered by accounting and bookkeeping, including our CEO’s business expenses and any fees for services or products pertaining to the business. Provide monthly expense reports by the last day of the month by 5pm.
  • Personal Assistant: Assist our CEO in managing household tasks, such as laundry, cleaning, and other miscellaneous needs. This includes scheduling, communicating with, and paying for certain kinds of service -- such as lawn care, etc. Run personal errands such as dropping-off and picking up dry-cleaning, grocery shopping, meal preparation, and vehicle maintenance (washing car, etc.). You are expected to ensure that these tasks are taken care of.

Qualifications 

  • Bachelor's degree required (MBA a plus)
  • Past entrepreneurial experience (a plus)
  • 3-5 years of administrative assistance across a variety of industries 

Extra Details 

  • Location: Grand Prairie, Texas 
  • Executive/Personal Assistant Role: Must be able to manage and organize calendars and schedules well, as well as set up appointments and communicate effectively with our CEO on a direct basis. 
  • Relocation: Not necessary. 
  • Candidates only: Recruiters please do not reply
  • Resume, cover letter, and salary history should be sent to william@williamballard.org
The ideal candidate for this position will have technical experience with graphic design, writing and editing, strong interpersonal skills, and a bachelor's degree or equivalent experience. This is a part-time position with the principal responsibility of organizing and managing our CEO’s busy schedule. Interested candidates should send their resume, cover letter, and salary history to william@williamballard.org. 
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